In the modern age, email communication has become an integral part of an organization’s business model, sometimes unable to function effectively without it. It has also become important from a legal and compliance standpoint of a company. The most popular email collaboration software that is used in the world of business is IBM Domino and Microsoft Exchange, both almost equally divided amongst the business community. It is hard to determine which is better than the other, as both have their own flaws and strengths. The decision to adopt an email server will ultimately rest on an organizations communication preferences and requirements from a compliance standpoint.
In some cases, organizations may require to migrate from their existing mail server to another. An old server can prove to be quite a costly affair for a company and no matter what server you are using, there may come a time when migration becomes imperative. Switching email servers is not a decision that can be taken lightly. There are several reasons why an organization might choose to migrate from one email platform to another, which could be related to technological advancements, cost effectiveness, functionality, compliance policies etc. Before performing any actual migration, you will need to ensure that you set a proper planning strategy in order to ensure seamless migration without any potential business impact, a problem that has been known to plague organizations before.
Let’s take an example of an IBM Domino server migration to an Exchange server. For any organization, it is quite an arduous task to migrate from the complete Domino system to the Exchange system at the same time. As always, the first and foremost step before undertaking any system migration is to completely back up the current system. In case anything goes awry, you will always be able to go back to your original settings without losing any of your important data. You will then need to prepare the new server onto which you are planning your migration process, as per your company policies and regulations. Following which, it becomes important to set up coexistence between the two email systems, until all the users in the organization have migrated from Domino to Exchange seamlessly. You will need to synchronize most of the data between the two systems in co-existence like calendars, address books, contacts, directories etc and finally you can migrate from the Domino user mail box to Exchange.
The key is to remember to plan meticulously for the migration and have a good backup and execution strategy, failing which you could lose important company data. The primary goal of Domino migration or any email migration is to encourage a clear and planned approach that has covered issues like security, migrati BandarQ on costs, timelines involved and business impact. A meticulous migration plan will help companies that are planning to migrate from their older servers to newer ones.
Today, many companies are exploring Domino migrations to cloud-based services because of its cost effectiveness, high accessibility from anytime and anywhere, multi-device adaptability and increasing scalability, thus growing productivity within an organization.